ViewPoint

Dec 12

Working Remotely—Words of Advice from V2’s NY Office

By Shannon Casey and Megan Enright

In today’s modern workplace, employees are increasingly allowed to work remotely—whether it be from their homes, coffee shops or shared workspaces, such as WeWork. According to the 2019 Global State of Remote Work report by OWL Labs, 56 percent of employers worldwide offer either a completely remote workplace or a hybrid form of remote work. This Future of Work offers a new take on the modern office, allowing employees more flexibility and trust, while providing an opportunity for self-management and growth.

At Version 2.0, in addition to offering flexible work-from-home benefits, we have office space in one of New York City’s many WeWork buildings. Our co-working digs offer a unique space for our New York-based employees, as well as a home base for our Boston-based employees when traveling to visit our NYC clients or visiting the Big Apple on other business.

The Remote, New York Office Experience

Having a New York office that is central to clients, press and networking events opens up many opportunities for the agency—not only to accommodate in-person meetings but to broaden our connections with the media industry that thrives here. The WeWork community offers a perfect solution, with its welcoming culture, various workspaces and conference rooms, as well as exciting networking events (sweetened by constantly flowing beer taps).

Making it “Work” with Innovations

Being “remote” has many perks, but working in a location apart from the main office—whether it’s at home or in another city—can present challenges. Communication across V2 employees is key to delivering consistent, high-quality service to all our clients, regardless of location. This connectivity is made possible through the help of technologies that power the modern workplace, including:

  • Skype – Through video chat, instant messaging, screen-sharing and remote dial-in capabilities, the Skype for Business application allows all employees to maintain everyday communications – whether it is having face time with managers over the video feature or a quick chat that doesn’t require an email
  • Server access – Thanks to services like NetExtender, remote employees have constant access to the company files and resources we need to efficiently do our job, as if we were plugged in with an ethernet cord
  • Google Drive – Similar to Skype’s capabilities, Google Drive allows us to remain in constant collaboration with our remote employees and ensure version control, whether that be working together on a press release or collectively building out a media list
  • Reliable WiFi – While it seems obvious, without reliable WiFi in homes, co-working spaces or even on airlines and the Amtrak, remote employees would be faced with major disruptions

The Art of Self-managing

From prioritization to time management to constant, clear communication, self-managing is a critical skill for all V2ers. For remote employees, we apply ongoing processes to manage ourselves via:

  • Frequent manager check-ins via Skype or phone call
  • Communicating our bandwidth, workload and needs
  • Timely and regular updates on our availability in or out of the office
  • Easy access to shared files, templates, etc.
  • Relying on our colleagues for office-related (and sanity-related) needs
  • Clear, well-communicated standards regarding best practices, setting of client expectations and performance

When working remotely, whether it’s from New York City or your kitchen table, it is important to feel supported and self-empowered to maintain your role as a valuable, contributing employee. Luckily, at Version 2.0, we have a working, trusting environment between offices, a shared understanding of our standards for performance and client service, and are able to enjoy the luxuries of having a New York office, a Boston office and flexibility in between.

“In addition to these tips for how to work remotely, check out this comical post by The New Yorker on how to dress when working from home.”

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